Celebrating Women in Science & Engineering Grant Program: Budgetary Guidelines
Honoraria
We expect to receive requests for honoraria between $200 and $600. We will consider requests of higher honoraria for exceptional speakers when such a request is accompanied by written justification. The honorarium requested from WISELI's Celebrating Women in Science and Engineering Grant Program may be supplemented by your department/organization through other funds.
Departmental Co-sponsorship
Because co-sponsorship is one way in which departments can demonstrate their support for ensuring equitable representation of women among departmental guest speakers, we include evidence of departmental support in our evaluation of grant proposals. Please include a line item in your budget that indicates your department's support. (If your proposal is not a departmental event, or your unit/organization has no mechanism for providing funds, please include an explanation in your budget.)
Travel Expenses
Please provide firm (not rough) estimates of airfare. We recommend that you arrange for economy class, 30-day advance purchase air fares and urge you to exhaust every effort to obtain special fares.
Accommodation
Several local hotels have a contract with the State of Wisconsin to offer rates of $70 or less to state employees or individuals traveling on behalf of the State (guest speakers included). A list of Madison hotels offering this "state rate" can be found at http://vendornet.state.wi.us/vendornet/travel/LodgingInfo.asp These hotels include: the Best Western InnTowner, Best Western Inn on the Park, Doubletree Hotel, Edgewater Hotel, Hilton Madison Monona Terrace, Concourse Hotel, and more. Memorial Union and Union South also offer accomodations at the state rate.
Per Diem
The UW Office of Business Affairs guidelines for reimbursement of employees can help you estimate per diem expenses for your guests. Though their reimbursement policy applies only to employees — not guests — it serves as a reasonable estimate of meal costs. They allow $34 per day: $8 for breakfast, $9 for lunch, and $17 for dinner.